Dancing Numbers Pricing for QuickBooks Desktop and Online

Dancing Numbers costs $199 a year for its QuickBooks Desktop importer, exporter and deleter covering up to 3 company files, and $10 a month for the QuickBooks Online Individual plan covering 1 company and 2 users. Accountant plans run $499, $899 and $1,999 a year for 10, 20 and 50 company files. Both apps come with a 7-day free trial and no credit card, and the vendor does not refund monthly or annual subscriptions.

Those are the list prices on the vendor's pricing page as of October 2026. Dancing Numbers is a general bulk import tool: invoices, bills, checks, journal entries, inventory adjustments, time tracking and bank statements all go through the same add-on. If the thing you are actually pricing is a way to get bank and credit card CSV files into QuickBooks, the comparison below also shows where a single-purpose converter costs less, and where it costs more.

How much does Dancing Numbers cost?

Dancing Numbers prices its two products differently. The QuickBooks Desktop add-on is sold per year and scales by the number of company files. The QuickBooks Online app is sold per month for small setups, with two yearly plans at the top for firms with many clients. Every plan includes import, export and delete, with unlimited records.

The pattern is easy to read once it is in one table. You pay for the number of QuickBooks companies you touch, not for the number of rows you import. A single business with one QuickBooks Online company pays $120 a year. A bookkeeper with 12 Desktop clients lands on Accountant Pro at $899 a year, because Accountant Basic stops at 10 files.

Does Dancing Numbers have a free trial?

Yes. Dancing Numbers Desktop and Dancing Numbers Online each have a 7-day free trial with no credit card required, and the vendor's refund policy says the trial can be renewed once. Use those seven days on your real files: one month of a real bank export, mapped and imported into a test company, tells you more than any feature list.

Is Dancing Numbers a one-time purchase?

No. Every Dancing Numbers plan is a subscription that renews automatically, monthly or yearly depending on the plan. If you cancel, you keep access until the end of the billing period you already paid for, and the subscription stops renewing. There is no perpetual license on the current pricing page, which matters if you are replacing an older tool you bought once and ran for years.

Does Dancing Numbers offer refunds?

No. The cancellation and refund policy states that Dancing Numbers does not provide refunds for monthly or annual subscriptions. That makes the trial the only real test window. If you are about to buy an annual Desktop plan, run the trial against the messiest file you have, not the cleanest one, because after checkout the money is spent.

What you get for the money

Dancing Numbers is built for people who import many kinds of QuickBooks records, not only bank activity. According to the vendor, the add-on connects directly to QuickBooks and adds, maps and deletes data in the company file. The features that justify the price for that kind of user:

• Bulk import of lists and transactions: customers, vendors, items, invoices, bills, purchase orders, checks, deposits, journal entries, credit card charges and more.
• Saved field maps you can reuse and share, plus pre-import validation.
• A one-click undo on bulk operations and a detailed audit log.
• Bulk export to spreadsheets and bulk delete, which is useful for cleanup work.
• Multi-user access on every plan above Individual.

If your week involves importing invoices from a sales system, bills from a purchasing spreadsheet and journal entries from a payroll export, that breadth is what you are paying for, and $199 a year for 3 Desktop files is a fair price for it.

Is there a cheaper alternative to Dancing Numbers for bank CSV files?

It depends on what you import. If bank and credit card transactions are the only thing you bring into QuickBooks, a converter that turns the bank's CSV into a .qbo file can replace a general import add-on, and the .qbo route keeps QuickBooks' own matching step. If you also import invoices, bills or lists, Dancing Numbers covers jobs a bank file converter never will.

The difference is in how the data lands. Dancing Numbers maps spreadsheet columns onto QuickBooks records and writes them into the company file. A .qbo file is a bank download. QuickBooks Online puts it in the For Review list, and QuickBooks Desktop puts it in the Bank Feeds center, where each line is matched against what is already recorded or added with a payee and account. Every line carries a unique FITID, so if the same file is imported twice, QuickBooks skips the transactions it has already seen. For bank activity, that review step is the part bookkeepers usually want to keep, because it catches the deposit that was already entered by hand.

csvqbo does that one job. You upload the CSV, TXT or Excel export from the bank, the columns are mapped automatically, you check the row preview, and you download a .qbo file for QuickBooks Online or QuickBooks Desktop. Split debit and credit columns, opening and closing balances and the bank ID are handled on Starter. Nothing is installed and nothing is connected to your company file. See the plans on the csvqbo pricing page.

Dancing Numbers vs csvqbo cost for bank imports

Here is the honest side-by-side for someone whose only import job is bank and credit card activity. Our figures come from our pricing page, theirs from the vendor's.

On price alone, Dancing Numbers wins for a single company. $120 a year on QuickBooks Online and $199 a year on Desktop are both cheaper than our $294 Starter year. We are not going to pretend otherwise. csvqbo makes sense when the bank file is the problem: a layout QuickBooks rejects, a bank that dropped its QuickBooks download, a Desktop file that cannot import CSV at all, and you want the result to go through bank feed matching instead of straight into the ledger. If that is your situation, the CSV to QuickBooks Desktop converter and the CSV to QuickBooks Online converter pages walk through each route.

Which Dancing Numbers plan do bookkeepers need?

Count the QuickBooks companies you import into in a normal month, then add the ones you only touch at year end, because the plan limit is on company files, not on activity. For Desktop, 1 to 3 files fits the $199 plan, 4 to 10 needs Accountant Basic at $499, 11 to 20 needs Accountant Pro at $899, and up to 50 needs Accountant Premium at $1,999. For QuickBooks Online, the monthly plans top out at 10 companies on Pro, and above that the yearly Unlimited plans take over.

Two details are worth checking before checkout. First, Desktop and Online are separate products with separate prices, so a firm with clients on both pays twice. Second, the Online user counts are tight on the small plans: Individual includes 2 users and Basic includes 5. If a part-time assistant also logs in, count them.

A bookkeeper who mostly needs bank activity across many clients can compare that against conversion-based pricing instead. Our CSV to QBO converter for accountants page covers how the conversion limits work across client files.

How Dancing Numbers compares with other QuickBooks import tools

Dancing Numbers sits in the same group as SaasAnt Transactions, Transaction Pro and Business Importer: tools that import many QuickBooks record types from spreadsheets. Pricing models differ a lot inside that group. SaasAnt sells credits, Transaction Pro sells row limits on QuickBooks Online plans, and Business Importer charges per client company. Our breakdowns of Business Importer pricing and SaaSAnt Transactions pricing use the same table format, and the full CSV to QBO converter pricing comparison lines up the bank-file converters.

One adjacent case comes up often. If the records you want in QuickBooks start life as PDF vendor invoices rather than a spreadsheet, no import add-on can read them until the data is out of the PDF, so the first step is to extract the invoice data from the PDFs into rows you can map.

The short version

Dancing Numbers is priced by company file: $199 a year for up to 3 Desktop files, $10 a month for one QuickBooks Online company, and $499 to $1,999 a year for accountant plans. It is a good buy if you import invoices, bills and lists as well as bank data, and its 7-day trial is the only safety net because there are no refunds. If bank and credit card CSV files are the whole job, a .qbo converter keeps QuickBooks' bank feed matching in the loop and needs no add-on. Try a real bank export in the converter at the top of this page and compare the result before you commit to either.